1. Covid – current Welsh Government covid guidance must be followed at all times.
- The premises licence permits no more than 110 people to be on the premises at any given time subject to current covid regulations.
2. Bookings – A named member of each ‘User Group’ is responsible for booking a session using the ‘on-line booking system’ and paying by BACS on receipt of an invoice.
- A session consists of a morning; afternoon; or evening – up to 3 hours each.
- The key to the front door is kept in a ‘key-safe’, the code for which will be given on receipt of payment.
- The hirer may enter Yr Hen Ysgol at the agreed booking time and must leave at the end of the session leaving the key in the ‘key-safe’ at all times.
- To satisfy ‘Covid’ requirements, the hirer must clean the floor and wipe down all surfaces in the room, leaving it in a clean and tidy condition at the end of each hire.
- Use of Yr Hen Ysgol facilities and equipment is entirely at the hirer’s own risk.
- Any damage, breakages or faults must be reported and all personal possessions removed at the end of each session.
- Fire extinguishers and a fire alarm system are installed, maintained and regularly inspected.
- Nothing must be attached to the acoustic panels located in each room.
- Hiring charges are reviewed annually.
3. Kitchen – use of the kitchen is governed by specific rules:
- Hirers must respect the current ‘Five Star Rating’ for hygiene.
- Hirers must bring their own tea, coffee, milk, sugar and dishcloths.
- all food must be stored in secure containers.
- all crockery and cutlery must be washed and cleaned and put away after use.
- the kitchen must be cleaned thoroughly and left in a tidy condition after use.
- all rubbish and waste must be removed by the hirer.
4. Responsibilities of each ‘user-group’:
- Observing health and safety regulations, fire safety procedures, means of escape and location of first aid equipment.
- Considering personal insurance risks relating to accidents and personal liability – the premises is insured for public liability.
- Obtaining licences for bar facilities and strictly observing licencing laws.
- Ensuring that all food prepared or taken on to the premises has been properly prepared, stored and served using guidelines set by Health and Safety regulations.
- Ensuring, where appropriate, that policies are in place for safeguarding children and vulnerable people on the premises.
- Ensuring reasonable conduct, avoiding public nuisance and respecting the building.